David City Public Schools

Administrative Assistant Job Description

It is the policy of David City Public Schools to not discriminate on the basis of sex, disability, race, color,
religion, veteran status, national or ethnic origin, age, marital status, pregnancy, childbirth or related
medical condition, or other protected status in its educational programs, admission policies, employment
policies or other administered programs. Persons requiring accommodations to apply and/or be
considered for positions are asked to make their request to the Superintendent.

Administrative Assistant

A. Job Title: Administrative Assistant
B. Department: Secretarial/Clerical
C. Education Level and Certification: High school degree.
D. Reports To: Superintendent/Principal
E. Performance Responsibilities and Job Tasks
1. Manage and maintain administrator’s schedules.
2. Prepare invoices, reports, memos, letters, financial statements and other
documents, using word processing, spreadsheet, database, or presentation
software.
3. Read and analyze incoming memos, submissions, and reports to determine their
significance and plan their distribution.
4. Open, sort, and distribute incoming correspondence, including faxes and email.
5. File and retrieve school documents, records, and reports.
6. Greet visitors and determine whether they should be given access to specific
individuals.
7. Prepare responses to correspondence containing routine inquiries.
8. Perform general office duties such as ordering supplies, maintaining records
management systems, and performing basic bookkeeping work.
9. Prepare agendas and make arrangements for committee, board, and other
meetings.
10. Make travel arrangements for administrators.
11. Compile, transcribe, and distribute minutes of meetings.
12. Attend meetings to record minutes.
13. Supervise and train other clerical staff.
14. Serve as a role model to all students.
15. Serve as a positive member of the community in a way that does not negatively
affect the District’s reputation or image in the community.
16. Refrain from engaging in conduct that interferes with the operations of the
District, including the education of students.
17. Develop and maintain a positive and professional working relationship with other
staff and administration.
18. Adhere to all District policies, rules, regulations, and supervisory directives.
19. Maintain confidentiality of information concerning staff, students, and parents in
accordance with law and District rules.
20. Adhere to the code of ethics of the District and the Nebraska Department of
Education (NDE Rule 27).
F. FLSA Exempt Status: Non-exempt.
G. Essential Functions: The essential functions of the Administrative Assistant position
include: (1) regular, dependable in-person attendance on the job; (2) the ability to perform the
identified tasks and performance responsibilities which require effective teaching and
communication skills; and (3) the ability to perform the following identified physical
requirements.
H. At-Will Position. This position is an “at-will” position and may be terminated, with or
without cause, at any time in the sole discretion of the Superintendent or Superintendent’s
designee.